College Drive Lofts Annual Meeting Minutes 2011
College Drive Lofts Owner’s Association
Annual Meeting
January 20, 2011
1. The meeting was called to order at 7:00 pm at The Property Manager office.
2. In Attendance: Kate Errett, Bill Ball, Judi Mora, Bruce and Linda Daniel and Tammy Beaver from The Property Manager.
3. Reading and Acceptance of 2009 Annual Meeting Minutes: There is a correction to add the date to the minutes of December 16, 2009. With this change made the minutes there is a motion to accept the minutes as they are written. All were in favor.
4. Financials: Tammy presented the financials. The previous special assessment went to the snow removal and the landscaping. The financials were accepted. The budget was discussed and with the increase changes to the insurance the budget was accepted.
5. Cleaning: There have been some complaints with the cleaning. Tammy has talked to the cleaning company and things seem to be better.
6. City Water Changes: The City has required some upgrades and changes to the water lines coming into the building. Tammy is getting bids on getting these changes completed. Bruce would like a copy of the letter from the city e-mailed to him. Tammy will take care of that.
7. Garage: There are several bikes parked in the garage that don’t seem to belong to anyone. At least they don’t seem to move. Tammy will post notices to see if there are some that are unclaimed, they will then be removed. There is also some graffiti in the garage that needs to be taken care of.
8. Paint and Carpet: Tammy will get bids on painting the staircase and hallway. The bid will require repairs and then put on corner protectors. Tammy will also get bids on replacing the carpet in the hallway.
9. LPEA: There was a suggestion to check into the rebate the LPEA offers for changing all of the light bulbs out to Green Bulbs. Tammy will check on this.
10. Tenant Lease Charge: Judi suggested adding to the leases a non-refundable deposit of maybe $50 for repairs to the hallways that seems to happen when people are moving in or out. This is a suggestion that owners will think about.
11. Landscape: Tammy will get a contract for maintaining the weeds in the landscaping for this summer.
12. Officers: A motion was made to keep the current officers as they are for another year. This was accepted by all.
13. Management Agreement: Tammy presented that she would continue at the same rate again this year for management. This was accepted by all.
14. Quarterly Financials: It was requested that Tammy e-mail out the financials to all members quarterly.
The meeting was adjourned at 7:50 pm.
Respectfully Submitted,
Tammy Beaver
The Property Manager