Wildcat Overlook Annual Meeting Minutes 2010
Annual Meeting Minutes
November 6, 2010
Rafter J Firehouse #8, Durango, CO
1. Call to Order, Welcome, and Introduction
The meeting was called to order at 1:10 PM. Attendees: Association Directors / Officers; Jerry Palecki, Bob Brock, and Kathleen May. Other attendees: Gail Brock, Milt May, and Tammy Beaver of The Property Manager. A proxy was received from Chris Walker.
The following messages were delivered to establish the context of the meeting.
- Wildcat Overlook Homeowners Association is a Colorado Non-Profit Corporation organized per Colorado Revised Statutes; C.R.S. 7-121-101 and Colorado Common Interest Ownership Act; C.R.S. 38-33.3-101.
- The annual meeting purpose is election of Directors, statement of financial status, and transaction of other Association business.
2. President’s Report
During the past year the Association Directors / Officers conducted the following business:
- Evaluated accounting and bookkeeping services following the resignation of Sandra Elliot, PC and selected The Property Manager (TPM) to perform said services for the Association.
- Evaluated the Association financial condition in view of extraordinary snowplowing and legal expenses and subsequent insufficient funds to pay said expenses.
- Negotiated a loan to pay then due Association expenses.
- Re-evaluated Association membership dues vs projected expenses, increased base dues, and levied a special assessment to cover underfunded projects in 2009 (legal and administrative expenses).
- Reported land use permit violations to La Plata County and assisted with partial resolution.
3. Treasurer’s Report
Fiscal 2010: The Association financial status for 3rd quarter and year-to-date was prepared and presented by Tammy Beaver of The Property Manager. A copy is attached.
Budget 2011: A draft Association operating budget for 2011 was presented by Bob Brock, Association Treasurer. A copy is attached.
Delinquent dues were reviewed and discussed. Dues are billed at the beginning of each calendar quarter; January, April, July, and October, and are due by the 15th of that month, delinquent on the 30th / 31st of that month. Some allowances have been made for financial hardship, however two properties are significantly in arrears and action will be taken to notify and collect from them.
4. Committee Updates and Assignments for 2010
- Architectural Committee
Current members: Dave Himes, Milt May, Kurt Waldo
There has been no activity in the past year requiring action by the Architectural Committee and the members will be retained as stated.
- Road Committee
Current members: Bob Brock, Milt May, Chris Walker
The road committee conducted an assessment of road condition: Tomahawk Trail and associated branch roads. A road report is attached.
Road Committee members will be retained as stated.
5. Election of WOHA Board Members
WOHA Board Members are elected as Directors and serve two (2) year terms. Board members may not serve more than two consecutive 2 year terms. Current board members Jerry Palecki and Bob Brock have indicated that they are willing to serve additional 2 year terms. Kathleen May is not standing for re-election for another term.
- We are requesting volunteers or nominations for the open Board position.
Please note that the Association Bylaws require that there be a minimum of three (3) Association Board Members / Directors. The Association will be in violation of its Articles of Incorporation and Bylaws if we do not get another Board Member.
Please contact Jerry Palecki or Bob Brock to volunteer or submit a nomination.
- Vote for nominated individuals.
The lack of attendance at the meeting by Association members prevented a vote from being taken. A ballot will be sent to all Association members listing the Board Members standing for re-election and will have blanks for write-in candidates. Please support the Association by volunteering and voting.
6. Ongoing Business
- Interface with La Plata County Planning Department about the Waldo Excavation Class 1 Permit.
The Association is maintaining contact with the County to ensure compliance.
- Periodic meetings have been held with The Property Manager (TPM) to ensure the Association Board is exercising proper oversight and that TPM is fulfilling contractual obligations.
- The road committed solicited a bid for snowplowing and has initiated a contract with AJ’s Road and Landscape LLC, 970-759-3033. Association members must contract individually for driveway snowplowing with the service(s) of their choice.
7. New Business
The recent reported thefts from Association member properties were noted; autos / trucks were entered and personal property was taken. The perpetrator has been caught, however please assess your own properties and possessions with respect to security and implement necessary precautions.
8. Next Meeting
The Association Directors will meet as soon as practical to discuss and act on issues raised at the annual meeting. A report of that meeting will be sent to Association members.
9. Meeting Close
The meeting was adjourned by Jerry Palecki at 2:00 PM, Milt May seconded.
10. Attachments
- Association Financials: 3Q2010 and YTD
- Association Draft Budget 2011
- Road Committee Report
Contact information:
Jerry Palecki, President: 970-259-5479, g.palecki@gmail.com
Bob Brock, Treasurer: 970-275-3330, brockbob5009@yahoo.com